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ATS Optimization Guide

How to format your resume so it actually gets read by humans.

Short answer: ATS systems parse resumes into structured data. Use standard section headings, avoid tables and graphics, include relevant keywords from job descriptions, and save as PDF or .docx. The goal isn't to 'beat' the ATS—it's to ensure your resume is readable when it reaches humans.
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When to use this

Do this first if:

  • You're applying through company career portals (not referrals)
  • Your resume uses creative formatting, tables, or graphics
  • You're getting few callbacks despite strong qualifications

Skip this if:

  • You're primarily getting interviews through referrals
  • Your current resume is already generating callbacks
  • You're targeting executive roles where recruiters review directly

ATS Formatting Checklist

Technical requirements for ATS readability

1
Standard section headings

Use 'Experience', 'Education', 'Skills'—not creative alternatives.

2
Simple formatting

Avoid tables, text boxes, columns, headers/footers, and images.

3
Standard fonts

Use Arial, Calibri, Times New Roman, or similar system fonts.

4
PDF or .docx format

Most ATS handle both, but check job posting requirements.

5
Keyword alignment

Include relevant terms from the job description naturally in your content.

Example

Before

Creative two-column resume with graphics and custom fonts.

After

Single-column resume with standard headings, bullet points, and keywords integrated naturally into achievement statements.

The 'after' format ensures ATS can parse your content correctly and humans see a clean, professional document.

Evidence

75%

Of resumes are filtered out before human review

Industry research
3x

Higher callback rate with ATS-optimized formatting

Askia A/B testing
6 seconds

Average time recruiters spend on initial resume scan

Eye-tracking studies

Frequently asked questions

What is an ATS and how does it screen resumes?

ATS (Applicant Tracking System) parses resumes into structured data and helps recruiters filter candidates. It extracts text from your resume and matches keywords to job requirements.

Should I use a different resume for each job?

Tailor the top third and keywords for each role, but keep your core achievements consistent.

Do I need exact keyword matches?

Close matches often work, but exact matches for key skills and tools help ensure you're not filtered out.

Is PDF or Word better for ATS?

Both work for most modern ATS. PDF ensures consistent formatting, but check job posting requirements.

How do I know if my resume is ATS-friendly?

Copy your resume into a plain text editor. If it reads clearly with proper structure, it will likely parse well.

Do fancy designs hurt my chances?

Yes, for most applications. Creative formatting can break ATS parsing and distract from your content.

Want your resume reviewed?

Book a strategy call and get expert feedback on your ATS optimization.

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